In the following documentation, we will show you how to
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enter all fields fully by importing a completed Excel file
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.
Once you have activated the necessary licence and the function, you will find a new button called "Download" in the multi-visitor search overview, both during registration and pre-registration.
Download the Excel
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spreadsheet to enter all the important data.
By clicking the button you will get the required Excel document.
Open the Excel spreadsheet and first fill in all the required fields in the Excel
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spreadsheet.
Fields marked in red are
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required.
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Once you have filled in all the fields, save the Excel
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spreadsheet in your
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files so that you can find
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and clearly assign them again in the next step
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.
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Switch back to the
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First click on the Pre-registration button.
You can select the desired gate from the drop-down menu in the gate selection. The visitor is registered at this gate. Click Next to open the main menu.
Here you can select single or group multi visitor registration. In this case click on the Multi visitor button.
To import the Excel file into your visitor software ID VisitControl, click on the button Import.
To upload the file, click on Upload file.
In your files, select the Excel file for your group registration and load it into visitor management.
As you can see, all the information you filled in was automatically transferred directly to ID VisitControl.
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multi-visitor overview screen and use the "Import" button.
In the following screen you have to select the Excel file on your computer.
The Visitor Management automatically creates all visitors specified in the Excel table, if the visitors do not yet exist.
Here you see, Mr.
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Bertholdt, with the red button,
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does not exist yet.
If you now click on the Next button, the logic goes through
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the individual visitors
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and adds
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the new ones as with manual entry
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in the system.
 New visitor, |  Visitor found in database, |  Edit visitor, |
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Visitors who could not be clearly assigned to an existing visitor data record during import are created as a data record in an intermediate step. You can check these data records here before saving them and enhance the data if necessary.
The information you entered in the Excel table is already created and only needs to be confirmed.
Click the Next button to complete the process.
You can use the Edit Company button
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to check the company
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data and complete it if necessary.
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By clicking the
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Next button, you can still see an overview
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for which employee the multi-visitors will arrive.
Then press Next again to complete the process.
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We have also created a video on this topic for clarification.
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