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In the Office
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module, you can display another field in your
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register and pre-registration workflows.
This is available for the Reception module and Intranet module.
Examples of use:
Notification for your cafeteria about additional visitors
Indication for responsible persons for resource planning (e.g. for meetings with room & equipment)
Informing a department or work group of the arrival of a client or a group (e.g. a school class).
The separate selection for the e-mail template first has to be activated in the administration, which you can do under "Other settings” > "Mask configuration".
You will find the field as shown in the screenshot on the activated forms. In the selection you will find all existing e-mail templates.
Example: Your visitor arrives at reception and is registered by the staff. You only want to send an e-mail to a very specific department or person in certain cases.
This could be the case, for example, if you offer training
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and register a visitor
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for a training
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.
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In order to send an e-mail to the person
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responsible for the training to inform them that
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a participant has arrived, you can select the e-mail template "Training" in the registration
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mask and thus send out an e-mail when the registration is
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completed.
How to add a new selection field in the mask configuration can be read here:
Other Settings Mask configuration
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