Known visitors - Without pre-registration

The language selection is the first step that your visit will see and in which the visit's upcoming registration will be carried out.

Depending on their pre-registration process and the equipment used at your reception, your visitors can usually register through the pre-registration either by barcode or PIN, in which case their visit will be forwarded directly to the visitor registration screens.

The new visitor must click on the New Visit button at the bottom right.

The following screen is used to decide whether the visit is already stored in the system or whether the data must be created completely from scratch.

For a visitor finding its already existing data, I was already registered must be selected here.

Your visitor can now search for his or her data by name.

In doing so, the search can be configured by you, e.g. that the visitor has to enter their name exactly in order to find themselves. This can be used, for example, to prevent people from simply browsing through records and visitors by searching for "A". For more information on configuring the search, please see the page Other settings - License

If access has been blocked for a visit

Visitors who would like to create a new visit via the "New visit" button, but who have been registered as blocked in the system, will only receive a discreet message box and the process will be cancelled. In the best case, the visitor then asks the reception staff, who can then intervene further and, if necessary, deny access completely.

Basic information

This screen is also the entry point when your visit starts registration via PIN / barcode scan.

The basic data are already pre-filled here.

The fields marked with an star * are mandatory fields. Non-filled mandatory fields are highlighted in red after a check.
The input fields "Company" and "Employee" automatically display a selection after the first three letters have been entered.
When the visitor has entered all the required information, he or she can click on "Next" at the bottom right.

COVID forms

If you have activated the COVID-19 forms in your kiosk, additional contact details will now be requested.

Separate questions must also be answered for the COVID-19 forms. Here you can deposit up to 6 questions (which can be answered with yes/no) to your visitors.

The COVID-19 forms are signed separately with a signature for this purpose.

Safety Instruction & Briefings

Finally, the individual instruction texts and safety instructions are displayed. The examples shown here are already included templates that you can adapt and use as you wish and in different languages.

Completion of registration

Your visitors have to sign the whole process with a signature, for example, so that the information shown before has been read and understood.

Done

If your kiosk is configured to print a badge after a successful login, this will now be done.

The registration process is finished, and the screen changes back to the language selection, ready for the next visitor.